Quick Recap

Derek Chaney led a session at CSUB on generative AI tools, discussing available contracts, potential tools, and AI guidelines. He demonstrated Microsoft Copilot and introduced Zoom's AI companion, showcasing features like meeting summaries and content sharing. The session also covered Adobe Express, a new product in the Creative Cloud for image generation and editing.

Watch Meeting recording

Next Steps

• Derek to post proposed dates for the AI tools training.
• Chris to follow up with the President regarding AI tools integration.
• Derek to share the results of the smart recording feature on the AI Governance web page or AI Hub.
• IT team to organize a more detailed Zoom AI training session in the future.
• Jeanette to email Derek about trying out the paid version of Microsoft Copilot.
• Meeting attendees to check and configure their Zoom AI Companion settings at csub.zoom.us.

Summary

Generative AI Tools and CSUB Guidelines

Derek Chaney, the campus technology trainer at CSUB, led a session on the use of generative AI tools at work. He discussed the current contracts and tools available to staff, as well as potential tools that could be requested or purchased. Derek also covered the CSUB AI guidelines and a survey conducted in August that gathered responses from various departments. The survey revealed that most staff members are aware of generative AI technologies, with a majority using them weekly or daily. Derek discussed the current status of AI tools at CSUB, emphasizing that the university doesn't have official contracts with many popular AI tools, such as Chat GPT. He also highlighted the potential risks of using such tools, including IP issues and the need for data owners' approval for exceptions. Derek concluded by stressing the importance of human proofreading to ensure the accuracy and reliability of AI-generated responses. He also discussed the tools available from ITS, including Microsoft Copilot, Zoom AI Companion, and Adobe Express. 

Exploring Copilot's Features and Pricing

Derek explained the differences between the free and paid versions of Copilot, a tool embedded in Microsoft Office apps. He highlighted that the paid version, costing $400 per user per year, offers significantly more boosts or tokens, allowing for more image generations and prompts per day. Derek also demonstrated the tool's web version, showing how it can generate images based on user prompts and how it can be integrated into PowerPoint presentations. He clarified that Copilot is only available in the paid version and that it can summarize email threads and responses. Jeanette expressed interest in trying Copilot, and Derek offered to reassign a license for a short period of time. The team also discussed the potential cost of acquiring Copilot for the campus, with Chris mentioning a potential price of 1.5 million per year. 

Integrating Applications and Copilot Functionality

Derek and Richard discussed the integration of different applications and the functionality of the Copilot. Derek asked if it was possible to continue a chat across different apps, to which Richard clarified that the chat isn't consistent across apps. However, he suggested that one could export a document from one app and upload it into another, allowing for a sort of continuity. Richard also explained that with the paid version of Copilot, one could generate emails and attach them to a list, which could be sent out. Derek confirmed that this would require uploading something to another application. Richard further explained that with the paid version, one could work more fluidly between different products, including Office 365. 

Exploring Zoom AI Companion Features

Derek led a discussion about Zoom AI Companion, a new feature that will be available to the team. He demonstrated how to activate it and explained its features, including the ability to ask AI companion questions about the meeting, meeting summary with AI companion, and screen share content with OCR. Derek also mentioned that the team will receive an email with instructions on how to activate the feature. Richard suggested offline discussions to delve deeper into the feature's functionalities. Derek also mentioned that more training sessions will be held in the future to explore these features further. 

Zoom AI Companion Features and Functionality

Derek discussed the new features of Zoom's AI companion, including meeting summaries, share content feature with OCR, meeting chat messages, whiteboard content generation, and team chat. He explained that the AI companion can analyze images in screen shares, exclude direct messages from meeting chat summaries, and generate action items from the conversation. Derek also mentioned the new feature of sharing and collaborating on notes. He demonstrated how the AI companion can summarize a meeting, including action items and next steps. Derek also discussed the video highlight and AI companion smart recording feature, which can provide video highlights, create chapters in the video timeline, and analyze talking speed, talk-to-listen ratio, and filler word usage. He clarified that these features only work if the meeting is recorded. Derek encouraged attendees to leverage the AI companion's functionality by having everyone introduce themselves at the beginning of a meeting to ensure accurate voice identification. 

Exploring Zoom's AI Features for Meetings

Derek, Chris, and Richard discussed the use of Zoom's AI features for recording and summarizing meetings. They clarified that while recording a meeting, participants should be notified, and there's no legal requirement to notify others about note-taking. They also explained that Zoom's AI features can be used to generate meeting summaries, which can be shared with hosts, co-hosts, or all meeting invitees. The team agreed to explore the use of these features further and to communicate their findings to the group. They also discussed the possibility of using Zoom's AI features to generate transcriptions of meetings, which would be more detailed than the summaries. 

Introducing Adobe Express and Generative AI Features

Derek introduced Adobe Express, a new product part of the Creative Cloud, which is accessible as a web app and mobile app. He explained that it can be used to generate images using generative AI, upload existing images, and remove objects from them. Derek demonstrated the'remove object' feature, which involves brushing out the object to be removed and the system attempting to replace it with other imagery from the background. He also showcased the image generation and editing features of Adobe Express, including the possibility of uploading branding elements for individual users. Derek encouraged attendees to attend the next session to learn more about using productive prompts and reminded them to sign the attendance sheet on their way out.