CSUBUY Change Champion/DOA Conversion Meetings

The monthly Change Champion meeting has expanded to include members of the DOA Conversation Project, as this project affects the go-live of the P2P project.

01/24/2024 Meeting

View the PowerPoint slides.

12/14/2023 Meeting

The monthly Change Champion meeting has expanded to include members of the DOA Conversation Project, as this project affects the go-live of the P2P project.

11/16/2023 Meeting

View the DOA Conversion FAQ.

The CSUBUY Procure-to-Pay (P2P) implementation will require a new Delegation of Authority (DOA) structure that differs from the campus' current DOA structure. Business and Financial Services held a meeting on Thursday, November 16, 2023, to review the process of the new DOA structure and begin the process of working with individuals designated with DOA responsibilities as well as those who complete chartfield activities forms or handle other DOA processes, such as budget analysts, ASCs, etc. to provide input on the process and complete and submit updated forms, if required.

View the PowerPoint slides.

Change Champion Network

Are you interested in helping with the P2P implementation on campus? A Change Champion is "a social leaderand subject matter expert from different areas on campus who are trusted by colleagues, stakeholders, and executives for their insight into and understanding of their department and the campus."

For more information, please watch the Change Champion Kick-Off meeting below. If you are interested in being a Change Champion, please contact Marina Manzano, Director of Procurement, at mmanzano@csub.edu or Bianca Wohlgemuth, Strategic Sourcing Specialist, at bwohlgemuth1@csub.edu.

Change Champion Network Meeting 09/28/2023

Monthly Updates

Each month, the Core Project Team sends out updates on the status of the P2P project.

August 2023

• August Newsletter
• August One Page

July 2023

• July Newsletter
• July One Page

June 2023

• May Newsletter
• May One Page

March 2023

• March Newsletter
• March One Page

CSUBUY Procure-to-Pay (P2P) Roadshow

On Tuesday, February 14, 2023, our campus held a CSUBUY Procure-to-Pay (P2P) Roadshow put on by the CSU P2P Core Team and the Campus Project Team. The Roadshow featured four sessions, including a Town Hall, to learn more about the CSUBUY P2P implementation and how it will impact our campus.

If you missed the Roadshow, you can watch the recorded sessions below. Each session is intended for a different audience. We encourage campus staff and faculty to view Session 3.

Session 1 | Deep Dive into CSUBUY

Description: A dedicated session for the operational teams impacted the most by the implementation of CSUBUY Procure-to-Pay. In this session, you will learn the key functionality of CSUBUY for each of the functions: procurement, accounts payable, and supplier. You will be able to see the application in its most configured state thus far and be able to understand what the change will be for you. Additionally, you will be able to learn what the next steps are for the project, including training and Go-Live activities for our campus.

Session 2 | CSUBUY & Me (Supporting Admins)

Description: A dedicated session for Supporting Admin Teams impacted by the implementation of CSUBUY Procure-to-Pay. In this session, you will learn the key functionality of CSUBUY for each function as it relates to your role in the process. You will be able to see the application in its most configured state thus far and be able to understand what the change will be for you. Additionally, you will be able to learn what the next steps are for the project, including training and Go-Live activities for our campus.

Session 3 | The New Way to Procure & Pay

Description: A dedicated session for Campus Users and Fiscal Approvers. In this session, you will learn the new way to buy and pay for the goods and services you need. We will highlight key functionality of CSUBUY, including how to find goods and services available via catalog and how to review and approve those purchases. You will be able to see the application in its most configured state thus far and be able to understand what the change will be for you. Additionally, you will be able to learn what the next steps are for the project, including training and Go-Live activities for our campus.

Session 4 | Town Hall

Description: A dedicated sessionto ask questions about the project and the implementation at our campus.