The CHRS (Common Human Resource System)/PageUp Recruiting system is used by campus users who participate in the hiring process. This includes users in the following groups: Search Committees, Hiring Managers, Approvers, and Administrative Assistants. As a campus user, please click on the following to log into the CHRS Recruiting System:
CHRS/PageUp User Guides and Recruiting Process
The following steps will walk a hiring department through a recruitment process for a staff (non-faculty) or management position. To download the full guide click here, or expand each section below for a step-by-step breakdown with videos.
Prerequisites and Assumptions
- Your user role is permitted to create new jobs. If you cannot access New Jobs in the Main Menu, then you might not have permission to create a job. Please contact your designated Employment Specialist for support.
- You must know the position number of the job you need to create.
- Have an HR approved Position Description.
- Have an approved Position Control Action Request (PCAR) form. (If applicable, see PCAR Form Instructions below)
- new: All Search Committee Members must complete the CSUB Equitable Hiring Practices for Search Committees e-learning (~30 minutes) before participating in a committee. Certification is valid for one year. If it expires and the individual joins another committee, the training must be retaken to remain compliant.
Required Documentation
- PCAR (Position Control Action Form)
- PCAR Form Instructions
- PCAR vs. Other Forms Guide
- Position Description Form
- Position Description Form Instructions
- new: Staff and MPP Interview Rating Sheet
- new: Staff and MPP Candidate Recommendation Form
Optional Documentation
STEP 1: INITIATE A JOB REQUISITION IN CHRS
Make sure you have the required documentation before creating a position through CHRS. See Prerequisites and Assumptions above for details. Once logged in to the system, navigate to a New Job page.
- Hiring managers can use the New Job button on the Jobs tile on the Dashboard
- Administrative Support users can use the New Job link on the Jobs page or you can access it through the Main Menu
- The videos and guides below will walk you through the entire process of creating a job requisition
COMPLETING A DRAFT (UNFINISHED) REQUISITION
The job requisition is saved as a draft. You can find the position by searching for job requisitions with the status of draft on your dashboard.
WHAT HAPPENS NEXT
- The requisition approval process is launched.
- If approved, your recruiter will finalize the requisition and post.
- If the requisition is not approved, you can make the requested changes (or accept the changes made by the approvers) and then restart the requisition approval process.
STEP 2: INTERVIEW PROCESS
The following steps will outline how to schedule interviews, transition applicants, and download documents.
- Review Applicants and Determine Applicant Pool
- Change applicants' status as they go through the interview process
- Search Committee Selection Process Quick Guide
- Committee Search Chair Quick Guide
- Search Committee Interview Question Examples and Guide
STEP 3: REFERENCE CHECKS
- Utilize the Telephone Reference Check Form.
- Complete 3 professional references and upload in the Documents tab in CHRS.
- Select Documents tab
- Select Upload file. Leave the document category as Recruitment Documents.
- You will need to upload documents (Preferably all references combined).
Put in the title as References.
- Follow the same to upload the following:
- Rating forms
- Notes (from Committee)
- Justification for off-campus (if applicable).
- If the references are positive, on the “Applicants” screen, find your selected applicant
and click on the current status. Update the status to “References Successful – initiate
hire”. Do not change anything, simply click Move now. The Employment Specialist will automatically receive an email.
- If references are not positive, and the hiring manager will not be moving forward
with the candidate, you may select “Reference Check Unsuccessful – Email Now”. Candidate
will be emailed.
- If you have referenced more than one applicant (e.g., your top two), and both had
good references, but you are moving forward with one candidate; you may move the candidate
not selected to “Referenced, Not Selected – Email Now”.
At this point, your Employment Specialist will check the recruitment to ensure that all the following have been attached and completed correctly:
- 3 references
- Rating Sheets
- Committee notes
- Justification for off-campus (if applicable).
If all documents are present and there are no questions or follow-up required, Human Resources will begin the contingent offer stage.