Accounts Payable
Open Lab
Open Labs are on Thursday from 10:00 am to 11:00 am
- Please refer to Transitioning to P2P - A Comprehensive Guide for instructions and guidance on purchasing goods and services through CSUBuy (P2P). The Payment Matrix below is for all payments made outside of P2P.
Accounts Payable Payment Matrix
Direct Pay (manual form) | Purchase Order (PO) (P2P) | Purchase Order (PO) (CFS) | ProCard |
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QRG - Attaching an Invoice - Requestor
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These POs should be rare and are from multi-year agreements already entered in CFS (before P2P went live.)
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Petty Cash
- Reimbursement requests for <$50.00 must be sumbitted to the Cashier's Office on a
Petty Cash Form. Reimbursements for food and beverage cannot be submitted via petty
cash regardless of the amount.
- ASI-sanctioned clubs may submit food and beverage petty cash expenses.
Student Payments
All student payments must go through the Financial Aid Office, unless:
- A reimbursement of an expense
- The student invoices CSUB as part of a business they own.
- The payment meets the Internal Revenue Service (IRS) definition of de minimum ($100 or less).
In order to receive payments, students must complete the Vendor Data Record 204 Form
International Wire Transfers
The receiving payee and bank must provide the following information for a wire payment to be sent:
1. Bank name
2. Branch address
3. Bank account name for the beneficiary
4. Beneficiary address
5. IBAN (International Bank Account Number)
6. SWIFT or BIC code (used to identify banks and financial institutions worldwide)
7. IRC (International Routing Code) – If required
8. Other pertinent information, i.e., invoice number, student name, etc.
Please note that a wire cannot be processed for someone other than the payee on the form (secondary beneficiary).
If your invoice has a secondary beneficiary or you cannot provide all the required information, please select one of the options below.
1. Pay via ProCard. Consult the ProCard Handbook or contact procard@csub.edu if you have questions on prohibited items.
- ProCard payments are subject to a 2.5% international transaction fee.
2. Submit a manual Direct Pay (DP) (do not submit via P2P). Payment Services will cut a paper check. The Chartfield(s) on your DP will be charged to send the check to USPS. UPS or FedEx International (tracked) mail. Payment Services will coordinate with Distribution Services to mail your check.
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